DY. DIRECTOR OF FISHERIES

The proposed charter of Dy. Director of Fisheries at HQ would be to assist the Director of Fisheries for proper direction and administration in general and with following responsibilities in particular:-

DISTRICT FISHERIES DEVELOPMENT OFFICER (DFDO)

• District Fisheries Dev.Officer is the district Head and overall in charge of establishment.
• To carry detail survey of fish and fishery Resources of the District and determine their present status and potential capacity locate breeding grounds of fish areas for bundh breeding etc. and thereby suggest programme for development suiting the topography and Agro-climatic condition of the area. This aims to bring all available resources under fish culture to boost up fish production
• To survey the farmers population of the District and motivate them to take up fish culture to improve their socio-economic condition.
• To disseminate the various technologies of fish culture and demonstrate the importance of composite fish culture, efficiency of fishing gears and tackles, integrated farming, importance of induced breeding etc.
• To survey the fishing gears and tackles in vogue, harmless plant poison for killing fish and indigenous method of curing and preservation of fish as well as gears & tackles.
• To initiate schemes showing cost benefit analysis on fisheries development, implementation and follow up action of the scheme and also to scrutinise schemes submitted Fishery officer/ Asstt. Fishery officers to take up pilot project for the purposed of demonstration and propagation of fish culture.
• To co-ordinate with local administration, local Anchal Samities, other Departments in the District to solve the problems relating to fisheries Development works.
• To prepare and submit monthly expenditure report of plan and non-plan schemes and budget for plan and non-plan staffs.
• To submit maintenance schemes of farm duly scrutinized at the end of every financial year. to prepare a fishery map of the District showing total water areas, total number of lakes, beels streams rivers with location and height , total water areas under piciculture, number of Govt. fish farms, number of village domestic ponds community fish farms , numbers of village domestic ponds, different altitude and total rainfall of the district. To establish a laboratory in the District Headquarter for investigation and analysis factors inflaming fish growth.
• To prepare and submit Annual report on fish seeds distribution to the farmers purchased from outside and produced by induced breeding total production of fish from natural sources from domestic ponds, Govt. ponds, Govt. farms field per hectare, revenue from these sources showing loss or profit. Population covered and benefited and other fishery data and statistical, annual confidential report of staffs.
• For District Fisheries Development Officer (Extension) only:-
  (a) Besides being the District head are to perform additional Extension works without any remuneration.
  (b) To disseminate different methods of extension services in his District
  (c) To co-ordinate with DFDO of other Districts for rendering extension.

FISHERY OFFICER

• Fishery Officer is the overall in charge of the Sub-Division/ Circle of the District under the Administrative Control of District Fisheries Development Officer.
• To initiate, prepare, implement and inspect all kinds of schemes relating to Fisheries Development. To check, verify and countersign all the bills pertaining to Fishery works before sending to District Fisheries Development Officer.
• Survey Fish and Fishery resources (Lake, Beels, swamps, streams etc. and accordingly to potentially suggest the types of scheme to be taken up with detailed technical report to District Fisheries Development Officer. The aim of this would be bring all resources under fish culture to boost up fish production.
• Survey and people of his areas and prepare scheme to improve their economic conditions.
• Survey different types of crafts and gears and study their efficiency for capture Fisheries and to study harmless plant position to be used in ponds fro eradication of unwanted fishes and submit report to superintendent of Fisheries.
• To disseminate the technology of fish culture explain the importance of fish food value and demonstrate the different technologies of fish culture, efficacy of modern gears and tackles.
• To co-ordinate with the sub-division/circle –Administrator/ Anchal Samities/Local leaders to solve the problems of Fisheries development either by himself or take the assistance of higher authority
• To prepare and submit performance report of works of his staffs.
• To prepare and submit fortnightly and quarterly progress report of Fishery activities of his Sub-Division to District Fisheries Dev.Officer.
• To prepare and maintain record of his sub-division of total water area, total number of lakes and beels, rivers etc. with location and higher, total water areas under pisciculture, number of Govt. farms, number of community farms, village domestic ponds, total production of fish seeds from Govt. farms and ponds, total production of fish seeds from Govt. farms and domestic ponds, natural sources and yield per hectare, the revenue earned from Govt. farm and by beneficiaries (showing loss & profit ), report and return should be sent to District Fisheries Dev.Officer end of every financial year.

ASSISTANT FISHERY OFFICER

• Assistant Fishery Officer is a Farm Manager of the Fish Farm. Under the control of Fishery Officer or directly under District Fisheries Development Officer.
• He is responsible for up-keeping, maintenance and loss and profit of the farm
• Survey Fish and Fishery resources (Lake, Beels, swamps, streams etc. and accordingly to potentially suggest the types of scheme to be taken up with detailed technical report to District Fisheries Development Officer. The aim of this would be bring all resources under fish culture to boost up fish production.
• To maintain a register and submit report at the end of every year showing the number and types of ponds with areas: quantity and type of fish seed stoked; type and number of fish seed produced and brought from outside; quantity of feed and fertilizers use; total quantity of fish produced showing the growth of each type and quantity produced per hectare (sample netting should be done every 15 (fifteen) days to ascertain the growth for calculating the amount of feed that will be required): revenue earned from the sale of fish and fish seeds. Fish seeds brought from outside and produced locally. (Showing loss or profit).
• To prepare and submit forth nightly progress report and sale proceed to Fishery Officer/ District Fisheries Development Officer.
• To initiate and prepare schemes and submit to superintendent of Fisheries/ Fishery Officer of scrutiny, Implementation and follow up of the schemes.
• To prepare and submit maintenance scheme at the end of every financial year to District Fisheries Development Officer for obtaining sanction.
• He should demonstrate and convince the farmers of his areas the importance of fish culture.
• He should maintain daily diary of his work and submit to District Fisheries Development Officer/ Fishery Officer at the end of every month.
• He should study the Physical and chemical parameters of the water i.e. depth, PH, Temp. O, Plankton etc. every month for utilizing judicious quantity of fertilizer and feed and to ascertain good growth and yield of fish.

ADMINISTRATIVE OFFICER

• The Administrative officer will be instrumental (AO) & will be the in- charge of the establishment section for instituting a coherent programme in the Department and for prompt examination/disposal of all establishment matters/personal claims in general.
• To see that the premises/office is kept clean & tidy.
• To see that no Assistant/ Clerk leaves office until all papers, files etc. are arranged and put away in an orderly manner.
• To see that files/ papers volumes are returned by the branches into proper custody as soon as they are no longer required for currents works.
• He/ She is to see that no Assistant takes any official papers/ files from the office except in special circumstances and only after the written permission of an officer of the Department has been obtained.
• That official papers are protected for the rough or careless handling and kept clean and in good condition and that files are got repaired at once.
• That dockets are used for case papers and that the filing system is followed according to the standing orders.
• That machine purchased (Typewriter, duplicate etc.) stationeries and postage stamps supplied by the Govt. are not misused.
• To see that an inventory of all articles of dead stock namely :- Plant & Machinery Furniture and Fixture acquired by purchase or otherwise is maintained in a register. Whatever any new articles are purchased Certificate s to the effect that they have been included in the dead stock register should always be given at the relevant contingent bill.
• To see that the offices staffs are regular in attendance, Directors attention should be drawn in cases of irregular attendance which appear to require disciplinary action.
• Those office hours are not misused.
• To see that there are not malingering among the member of the staffs.
• That previous permission is obtained for absence from office and due intimation is given of unavoidable absence without permission.
• To see that a standard distribution list showing the abstract the authorized allotment of staff for each class of duties is maintained.
• That in absence of any member of the establishment immediate arrangement is made to distribute his/her work (which cannot be temporarily held over) among the remaining members of the establishment.
• That all Service Books and leave Accounts are kept upto-date.
• To see that every year a leave forecast/roster is prepared in advance by the Superintendent. In charge of the Branches indicating the amount and kind of leave of all Non-Gazetted staffs wish to enjoy and the date preferred. The period of leave should be arranged in one or more continue chains adhering as nearly as possible to the dates preferred by the applicants in order of seniority subject to the seasonal requirement of the Department.
• To instruct the Supdt. i/c of different branches to keep vigil on any discrepancy/ irregularity committed by the staffs of the Directorate.
• To assess training needs of Ministerial staffs and got them nominated for training accordingly for updating/ maintaining efficiency in the changing situation.
• To see pension cases for their quick settlement.
• To see continuation and creation of posts.
• Appointment/promotion of various vacant posts including amendment/ formation of RRs, preparation of Seniority list, rosters, Quasi permanent declaration.
• To see Service Book opening, reconstruction maintenance, verification, preparation of IPS etc.
• To see disciplinary proceedings, confidential matters ACRS/ Roster etc.
• To see tour approval of officers and staffs including Dist. Officers (Tour outside the state).

SUPERINTENDENT

The function of a Superintendent of this Directorate is entirely different from other Departments or Secretariat. This is due to only one Supdt. of the Directorate whereas usually there should be a Supdt. in each Branch of the Directorate. In absence of any other Supdt. In the Directorate the Supdt. himself has to act as Supdt. of all the Branches. The Supdt. is directly in-charge of each branch. This is more in sense than in practice. To avoid Developmental Officer do the un-productive works the Supdt. himself is required with such cases and endorse the file to Develop mental Officers where it is essential .The duties of Supdt. are:-

• To see that the Office is kept neat and tidy and that files papers etc. are arranged in an orderly manner
• To see to maintenance of discipline and punctuality in attendance of the staff of the Directorate as a whole.
• To see to the training of the staff of the Directorate.
• To see that the attendance register is maintained correctly and submitted to the Officer concerned in time.
• To maintained an up to date distribution of list of work and should see that work is uniformly distributed. Supdt. Should be in a best position to access the ability of staff to handle different kinds of job.
• To make arrangement for disposal of work entrusted to the staff during their absence.
• To submit to the respective officers all receipts and files at dak stage after going through each unless there are instructions to the contrary. This is due to the fact that different officers are dealing with different things and only Supdt. can keep track of these.
• On return of the dak from officers table the Supdt. should mark them in the name of concerned staff and keep a careful watch on any hold up in the movement/disposal of each case.
• To deal with important and complex receipts in case by himself.
• To scrutinizes the notes and drafts of Assistance concerned for correctness and accuracy and add his own remarks and suggestion where necessary before submitting the case to higher officer. He should avoid reproducing the Assistants notes.
• To give priority on the daks, drafts, letters etc. and to remove or revision such markings as and when necessary.
• To see that routine duties including maintenance of register etc. are carried out promptly and thoroughly.
• To see that manuals rules etc. Of the office are kept upto date.
• To see that Assistant maintain their log book properly and regularly.
• To check and see the proper maintenance of the following:-
  a. Guard file
  b. File Register
  c. Receipts Register
  d. Issue Register
  e. Check List of Returns
• To deal with confidential and other work of the Directorate.
• He should write the ACHS of Ministerial Staff as approved by the Govt.

FISHERY DEMONSTRATOR

• Preliminary survey of sites for development of Fisheries under different schemes such as rural aquaculture, integrated fish farming, running water fish culture, cold water fish culture etc
• Preliminary survey of local hill streams, swamps, lakes Beels , Creck ,Canals etc.
• Survey of indigenous fishes available in local water bodies within their jurisdiction.
• Collection of information/data of fish catches in their jurisdiction
• Giving layout of Villagers fish ponds/farms.
• He/She should contact fish farmers and impart necessary technical guide for construction of ponds/farms.
• Entry in measurements Book and preparation of final bills of pond/farm with completion certificate.
• Submission of forthrightly report to fishery Officer/Extension Officer (Fish)/Dist. Fishery Dev. Officer as the case may be.
• Maintenance of schematics log book and it should be made available to visiting officers for verification.
• Maintenance of daily work and monthly submission of the same to Fishery Officer/Extension Officer (Fish)/ Dist. Fishery Dev. Officer.
• Any other assignments given from time to time by the controlling officers.
• Field functionaries responsible for execution of all schemes and to disseminate the technology to the actual uses and submit report and returns through the Fishery Officer/Asstt. Fishery Officer to the district fishery Development Officer being District Head.

STENOGRAPHERS

• The duties of Private Secretaries as given in Para 35 will be broadly applicable to all Stenographers irrespective of whether they are called Private Secretary or Personal Assistant.
• A Stenographer should know to help his officer in various ways such as maintenance in a methodical manner all secret and personal paper to be retained by him arranging of meetings, tours etc. This can be achieve by adopting the following :-
• Planning the work
  (a) A stenographer can be more effective by planning his work. He should arrange at the beginning of each day. He should give him agenda for the day which covers urgent matters and routine appointments. He should obtain instructions at this time on other matters.
  (b) He should make provisions for delays and interruptions in so fall as they can be foreseen. He should check the officer’s agenda before leaving in the evening so that business not transacted may be carried over and attended to early in the next day. He should see that equipment and supplies are available for each job and that essential task receive priority.
• Cultivation proper public relation.
  (a) He should maintain a courteous manner and greet everyone cordial
  (b) He should not be the purpose of each appointment so that the officer can be prepared. He should arrange the telephone calls and visits according to the instructions given by hids officer.
• Telephone habits etc.
  a) He will attend to the telephone call for the officer as and when so required by him.
  b) He will maintain a Register of Trunk Calls booked for the Officer.
  c) He should answer Calls promptly and pleasantly and should identify the officer and himself.
  d) He should relay telephone messages promptly and record the name of the caller, the purpose and time of each call.
  e) He should keep a special index of the telephone numbers most frequently required. He should arrange for someone to answer the telephone when he is out. f) He should keep his personal calls to a minimum.
  g) He should know the correct form of social and other forms of communications.
  h) He should make notes of special instructions on correspondence given by his officer. He should make sure that the letters are properly set up and that carbon copies are clean.
• Travel Arrangements
  (a) He should prepare the tour programme according to the instruction received by him and issue copies as required.
  (b) He should make arrangements with the persons to be contacted or interviewed on tour by letter, telegram or telephone.
  (c) He should arrange for transport and hotel accommodation in advance of journey.
  (d) He should hand over the papers which the officer will require on tour. He should deliver tickets and acknowledgements of hotel reservation etc. together with a copy of the tour programme before the time of departure.
• Miscellaneous
  a) He will type small enclosures to the letter dictated by the officer as and when so required.
  b) He will maintain a proper register of important letters/correspondence which requires follow-up action by the officer.
  c) During the absence of the officer while on tour, casual leave or otherwise, he will attend office punctually, utilize his time in clearing pending work or any other works specifically given to him by his officer.

UPPER DIVISION CLERK

• All matters pertaining to establishment, viz., Maintenance of relevant establishment registers, opening, and Maintenance reconstruction of Service Books, Leave cases, personal claim increment, pension cases etc.
• All matters pertaining to accounts viz, preparation of bills, contingent and pay bills, drawal and disbursement, maintenance of Cash Books and allied registers advances and recoveries, GPF, Pass Book maintenance of staffs, etc.
• To attend audit and preparation of audit replies.
• Submission of reports and returns.
• Maintenance of attendance registers.
• To keep the office rooms and campus clean and tidy.

LOWER DIVISION CLERK

• Receipt and Dispatch.
• Maintenance of Service Postal Stamps.
• Maintenance of registers, for stationeries, office furniture’s, equipments and arrangements for monthly inspection and annual verification.
• Maintenance of vehicles including Pols. Accounts etc.
• Typing

DRIVER

• He should attend office well in time i.e. 1 hour before office time and to report to the In-charge vehicle with proper clean uniform.
• He should attend duties as entrusted to him and required to be kept himself in readiness to attend outside duties (other than local duties) as and when called for without notice.
• He should keep the vehicle in order (including washing, cleaning etc.) before leaving office so as to attend duties by the next day without any difficulty.
• He should attend minor repairing by himself as and when requires.
• He should attend all national duties (like election, VIP duties, and others) as and when assigned by the local Administrator.
• He is required to attend 8 hours duties (as prescribed hour of Driver) by the Govt.
• He should report to his In-charge about the condition of the vehicle if any trouble arising in Engine or any part of the vehicle well in time.
• He should accompany with the vehicle as and when any major/ Minor repairing is done by any workshop and to certify accordingly.
• He shall responsible for any damage occurred to the vehicle and also maintenance of.

PEON

• As soon he/she comes to office, he/ she should open the windows unless there are instructions to the contrary. He/ She should dust the office table chairs almirah windows book-shelves whatnots file cabinets and other furniture and keep the office rooms clean and tidy.
• He/ She should remove all waste papers etc. for disposal as directed by the officer or the Superintendent of the Branch concerned.
• If he/ she is attached to an officer –
• He/ She should keep the pencils sharpened the ink pots filled and put other articles like pincushion, blotting paper, holder, pen, scissors, eraser, clips, etc. in their proper places.
• He/ She should put all the above mentioned office articles inside the almirah or table drawer before leaving office;
• He/ She should keep slips of paper within easy reach inside the room for use his officer and outside for use of the public.
• If he/she left is attached to an officer, he/ she should not leave before the officer has left, if he/ she has to go early, he/ she must make prior permission of his officer or of the Superintendent of the Branch to whom he is attached.
• Before leaving office he should switch off all lights, fans and heater, if any, and close the windows.
• He should fill up the water jug/ glass, filter etc. for use of the officer or staff, as required.
• He/ She should assist in any office work as may be required of him
• He/ She should have a general idea about the arrangement for receipt of local and outside dak.
• He/ She should know the priority involved in the movement of papers marked ‘Urgent’ ‘Immediate’ and Priority’ and act accordingly.
• He/ She should know the location of –
• Secretariat Departments and Branches and other important offices such as of Head of Departments, Central Government offices etc.
• Residences of high ranking Government officers, particularly of his Secretary, Deputy Secretary, Under Secretary and Superintendent.
• He should know working hours of local post and Telegraph Offices treasury and banks.
• He/ She must avoid personal work when he/she is sent out on official work.
• He/ She should know the description of stationery articles and various kinds of forms used in the office.
• He/ She should be polite and respectful towards all officers and staff.
• He/ She should be very courteous and helpful towards members of the public visiting the Secretariat/Department/Office.
• He/ She must always come to office in uniform which should be clean and his appearance should be neat and tidy.

FISHERMEN

• The Fishermen are attached to Govt. Fish Seed farms, Beels/ Lake, Projects to attend day to day management works of concerned firms/Projects in general and with following specific duties in particulars:
• Application of fish seed daily, lime & fertilizer (organize Raw Cow Dung basically) monthly, pond wise as per doses.
• To ascertain water turbidity and temperature and other physical perimeter under the direct supervision of farm in-charge.
• Collection of animal dung, leaves etc and preparation of composts.
• Collection of grasses (Audit weeds, Banana leaves, Maize leaves etc.) for feeding of Grass Carps fish.
• Eradication of aquatic weeds (Submerged, floating marginal types) from the ponds occasionally and jungle clearance from the surrounding of the ponds and farms campus etc.
• Bi-monthly trial netting for assessment of fish growth in length & weight and health conditions.
• Segregation of potential brood fish stock (Male & Female) and brood stock management for Induced fish breeding.
• Nursery and rearing pond preparation by de-watering de-weeding, desalting, and eradication of weed fishes, application of bleaching power, lime, fertilizer, composts etc. Refilling with water, collection of natural fish food (Plankton) samplings for assessment, application of oil emulation for control of aquatic insects etc.
• To assist the farm In-charge in controlled breeding of common Carp, Induced Breeding of India & Exotic Carps by administering Spawning agents (Hormones) involving series of operational practices.
• Multi-stage rearing of fish seeds in nursery/rearing ponds (from hatchlings to early fry-fry-fisher lings-advanced fisher ling) involving series of operational practices.
• Fish seed harvesting, conditioning, packing with Medical Oxygen in airtight bags for supply to the fish farmers.
• Fishing and weighting for sale.
• Loading and unloading of fish seed, stores, equipments etc.
• Miscellaneous and all other works as required as per the farm calendar of a farm.

WATCHMEN

• Watchmen in the Department of Fisheries, Arunachal Pradesh are attached to Department Projects – Seed farms, Fish farmers, Projects Beels, Lake etc. to perform the following duties :
• For daily watch and ward of concerned project during night hours to check/avoidable losses of the projects/farms/assets/materials/stores etc. in general and fish crops/seeds from the farm due to poaching which is a nuisance and characteristics of fisheries Administration.
• To protect the farm from the damage cause by sudden flood/excessive rain during night hours by channelizing water flow by regulating overflow of water through inlet/outlets and by other,,,,,,, depending on the situations.
• To check losses of fish crop/seed due to predation by fish enemies in general and by other in particular which is considered as a dangerous predator and course degnificant loss.
• To check damage of bundhs and by products Viz; Banana etc. by while elephants.

HANDYMAN

• Clearing/ Wasting vehicle (Heavy Motor Vehicle).
• To assists the Driver for Safe Driving by serving appropriate Signal/Indicators.
• Watch and ward on the vehicle including the sproaded Stores while the vehicle is on duty in out of station.
• Loading of stores/ articles etc. as and when necessary.